Privacy & Cookies Policy

  • Roseline Data Privacy ("we", "us" and "our") provides data protection and privacy consultancy services.

    For the purposes of data protection law, Roseline Data Privacy is the data controller responsible for the personal information covered by this policy.

    If you have any questions about this policy or how we handle your data, please contact:

    Email: info@roselinedata.com

  • When you visit our website

    This website is hosted by Squarespace, which automatically collects certain technical information, including:

    • Your IP address

    • Browser type and device information

    • Pages you visit on this website

    • The website you visited before arriving here

    When you contact us

    If you send an enquiry or request our services, we may collect:

    • Your name

    • Email address

    • Telephone number

    • Company name

    • Job title

    • Any information you choose to include in your message

    When you become a client

    • To provide consultancy services, we may collect additional information necessary to manage our engagement and fulfil our contractual and legal obligations.

    When you subscribe to our newsletter

    If you subscribe to receive our newsletter, we will collect:

    • Your name

    • Email address

    • Company name (if provided)

    We use this information to send you our newsletter, updates, insights, and other communications related to data protection and privacy.

    You can unsubscribe at any time by clicking the unsubscribe link in any email we send or by contacting us at insights@roselinedata.com.

    For newsletter subscriptions, we rely on your consent, which you can withdraw at any time.

  • We collect personal information when:

    • You contact us by email, telephone or through our website

    • You complete a contact form

    • You subscribe to our newsletter or marketing communications

    • You engage our consultancy services

    • You interact with our website

    • Squarespace uses cookies and similar technologies on the website

  • We use personal information to:

    • Respond to enquiries

    • Provide consultancy services

    • Manage client relationships

    • Prepare proposals, contracts and invoices

    • Process payments

    • Maintain business records

    • Send newsletters, updates and other communications where you have subscribed or otherwise consented to receive them

    • Improve our services and website

    • Meet legal, regulatory and tax obligations

    We only use your information for legitimate business purposes and will never sell your personal data.

  • Depending on the circumstances, we rely on one or more of the following lawful bases:

    Contract

    Where processing is necessary to provide services to you or take steps before entering into a contract.

    Legal obligation

    Where we are required to process your information to comply with the law.

    Legitimate interests

    Where processing is necessary to respond to enquiries, provide information about our services, manage our business relationships, and operate and improve our business, provided those interests do not override your rights and freedoms.

    Consent

    Where you have chosen to subscribe to our newsletter, accept non-essential cookies, or otherwise consent to receive communications from us. You can withdraw consent at any time, including by unsubscribing from our newsletter.

  • We only share personal information where necessary and with trusted service providers, including:

    • Squarespace, which hosts this website

    • Professional advisers such as accountants

    • IT and business support providers

    • Regulators, law enforcement agencies or courts where we are legally required to do so

    Where personal data is transferred outside the UK, appropriate safeguards will be used to protect it.

  • We only keep personal information for as long as necessary.

    Typically:

    • Enquiries that do not become clients: up to 6 months

    • Newsletter subscriber information: until you unsubscribe or we determine the information is no longer required

    • Client records: 6 years after the end of the engagement

    • Financial and tax records: as required by law

    At the end of the relevant retention period, information is securely deleted or anonymised.

  • Cookies are small text files placed on your device when you visit a website.

    Essential Cookies

    This website uses essential cookies provided by Squarespace. These are necessary for the website to function correctly and cannot be switched off.

    Analytics Cookies

    We may use analytics cookies to understand how visitors use the website and help improve its performance.

    These cookies are only used if you choose to accept them through the cookie banner.

    You can manage or withdraw your cookie preferences at any time.

    For more information about the cookies Squarespace uses, please see the Squarespace Privacy Policy.

  • Under UK data protection law, you have the right to:

    • Access your personal information

    • Correct inaccurate information

    • Request deletion of your information in certain circumstances

    • Restrict how your information is used

    • Object to certain types of processing

    • Receive a copy of your information in a portable format where applicable

    • Withdraw consent where processing is based on consent

    • Challenge, express your point of view, and request a human review of any decision that significantly affects you if it is made solely by an automated computer system.

      Please note: We do not currently use automated decision-making or profiling systems that produce legal or similarly significant effects on you. If we introduce these systems in the future, we will update this policy and explicitly notify you before processing your data.

    To exercise any of these rights, email rights@roselinedata.com.

  • If you have concerns about how we have handled your personal information, please let us know first. We take privacy seriously and will do our best to resolve any issues promptly and fairly.

    You can make a complaint by emailing:

    rights@roselinedata.com

    When we receive a complaint, we will:

    • Acknowledge it within 30 days

    • Investigate the matter without undue delay

    • Keep you informed where appropriate

    • Let you know the outcome as soon as possible

  • You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator, if you believe your personal information has not been handled properly.

    Information Commissioner's Office

    Wycliffe House

    Water Lane

    Wilmslow

    SK9 5AF

    Telephone: 0303 123 1113

    Website: https://ico.org.uk

Changes to this policy

We may update this policy from time to time to reflect changes in the law, guidance, or the way we operate our business. The latest version will always be available on this website.

Last updated: 20 August 2026

At Roseline Data Privacy, protecting personal information is not just part of the service we provide, it's a principle that underpins how we operate. This Privacy and Cookies Policy explains what personal information we collect, why we collect it, how we use it, and your rights under UK data protection law.